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Office Cleanliness and Maintenance Policy

Office Cleanliness and Maintenance Policy

1. Purpose

To maintain a clean, safe, and pleasant working environment that supports productivity, health, and well-being for all employees and visitors at Mototolo Platinum Mine offices.

2. Scope

This policy applies to all office spaces, common areas, meeting rooms, and facilities under Mototolo Platinum Mine management.

3. Responsibilities

  • Employees:

    • Keep personal work areas tidy and free from clutter.

    • Dispose of waste properly in designated bins.

    • Report any maintenance or cleaning issues promptly to the Facilities team.

    • Ensure that food and beverages are consumed in designated areas only.

  • Facilities Management:

    • Ensure regular cleaning of all office areas, including floors, restrooms, and communal spaces.

    • Conduct routine inspections and maintenance of office equipment and infrastructure.

    • Respond promptly to reported maintenance and cleaning needs.

    • Manage waste disposal and recycling programs in accordance with environmental policies.

4. Cleaning Schedule

  • Daily cleaning of workspaces, restrooms, and common areas.

  • Weekly deep cleaning and sanitation of high-touch surfaces.

  • Periodic maintenance checks on HVAC, lighting, and office equipment.

5. Waste Management

  • Proper segregation of waste into recyclables, general waste, and hazardous waste where applicable.

  • Use of clearly labeled bins in all areas.

  • Encouragement of waste reduction practices among staff.

6. Maintenance Reporting

  • Employees must report any office damage, malfunctioning equipment, or safety hazards immediately through the designated reporting channels.

  • Facilities management will track and address maintenance issues with urgency based on severity.

7. Health & Safety

  • Cleaning products used will be safe, environmentally friendly, and compliant with health regulations.

  • Ensure that wet floor signs or other hazard indicators are used during cleaning activities to prevent accidents.

8. Compliance

All employees and contractors are required to adhere to this policy to ensure a safe and comfortable office environment.

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