Policy Review & Update Cycle
1. Purpose
To ensure all company policies remain relevant, compliant with laws and regulations, and aligned with organizational goals through regular review and updates.
2. Review Frequency
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All policies will be reviewed at least annually.
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Policies may also be reviewed sooner if triggered by:
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Changes in legislation or regulations
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Organizational restructuring or process changes
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Incident investigations or audit findings
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Feedback from employees or stakeholders
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3. Review Process
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The designated Policy Owner is responsible for initiating the review.
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Policy content will be evaluated for accuracy, clarity, and effectiveness.
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Stakeholders may be consulted for input and recommendations.
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Proposed changes must align with company values, compliance requirements, and operational needs.
4. Approval
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Revised policies are submitted to Senior Management or the Governance Committee for review and approval.
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Approval must be documented prior to implementation.
5. Communication & Implementation
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Updated policies will be communicated to all employees via official channels (email, intranet, meetings).
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Training or briefings will be conducted if significant changes affect employee roles or compliance obligations.
6. Documentation & Record Keeping
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A master register of all policies and their review dates will be maintained.
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All versions of policies will be archived according to the company’s document retention policy.
7. Responsibilities
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Policy Owners: Conduct reviews, propose updates, and manage implementation.
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Employees: Stay informed about current policies and adhere to them.
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Management: Support the review process and enforce compliance.