Employee Acknowledgement Records
Purpose
To document that employees have received, read, and understood the company’s policies, procedures, and critical communications, ensuring accountability and compliance.
Policy
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All employees are required to formally acknowledge receipt and understanding of applicable company documents.
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Acknowledgement may be collected via signed physical forms or electronic confirmation.
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These records are maintained securely in employee files for the duration of employment and for a set period thereafter, per legal requirements.
Responsibilities
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HR Department is responsible for distributing documents, collecting acknowledgements, and maintaining records.
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Employees must review materials carefully and submit their acknowledgement promptly.
Record Retention
Acknowledgement records will be retained for a minimum of 3 to 7 years post-employment as per regulatory guidelines.
Non-Compliance
Failure to acknowledge may result in follow-up actions or disciplinary measures.