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Confidentiality & Non-Disclosure Agreement (NDA) Policy

Confidentiality & Non-Disclosure Agreement (NDA) Policy

1. Purpose

This policy establishes the framework for safeguarding confidential, proprietary, and sensitive information at Mototolo Platinum Mine. It ensures that all employees, contractors, vendors, and stakeholders understand their responsibility in protecting this information and complying with Non-Disclosure Agreement (NDA) terms.

2. Purpose

This policy applies to:

  • All Mototolo Platinum Mine employees

  • Contractors and subcontractors

  • Vendors and service providers

  • Joint venture partners and consultants

  • Any third parties with access to confidential information

3. Definitions

  • Confidential Information: Any non-public information—technical, commercial, strategic, or operational—disclosed in written, oral, visual, or digital form that is designated or can reasonably be deemed confidential.

  • Non-Disclosure Agreement (NDA): A legally binding contract that outlines the confidential material or knowledge shared between parties and restricts its dissemination.

4. Pole

Mototolo Platinum Mine requires the strict protection of all confidential information received, shared, or generated during business operations. No individual or entity may use, reproduce, disclose, or share such information without formal written authorization, except as necessary to perform assigned duties.

5. Types of Confidential Information

Your Excellency

  • Purchase Orders, pricing, and vendor negotiations

  • Business strategies and planning documents

  • Supplier and customer lists

  • Engineer

  • Safety and HAZMAT protocols

  • Legal, financial, and operational reports

  • IT and cybersecurity configurations

  • HR, payroll, and employee records

6. NDA Execution

  • All third parties accessing confidential information must sign an NDA prior to engagement.

  • Internal employees involved in sensitive projects may be required to sign internal confidentiality agreements.

  • NDAs must be approved by Legal or the Compliance Officer and filed in the company’s secure contract management system.

7. Obligations of Parties

All parties bound by an NDA must:

  • Use confidential information only for the purpose it was provided

  • Not disclose information to unauthorized personnel or third parties

  • Implement safeguards (passwords, secure storage, access controls) to protect the information

  • Report any suspected breach or loss immediately

8. Exemptions

Information shall not be considered confidential if:

  • It is or becomes publicly known without breach of this policy

  • It is lawfully received from a third party not under an obligation of confidentiality

  • Disclosure is required by law or regulatory authority (with prior notice to Mototolo Mine when possible)

9. Breach of Confidentiality

Any breach of this policy or NDA terms may result in:

  • Disciplinary action up to and including termination of employment or contract

  • Legal proceedings for damages and injunctions

  • Blacklists

10. Duration of Obligation

The duty of confidentiality:

  • Applies during the period of engagement or employment

  • Remains in effect for 5 years following termination of contract or relationship unless otherwise specified

11. Policy Compliance and Review

  • This policy is enforced by the Compliance Officer and Legal Department

  • All employees receive training upon onboarding and during annual refreshers

  • The policy is reviewed annually or after any legal or operational updates

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